Automatically Update the subitem status once X happened/triggered

[niloofar.torabifard (Niloo)]

Description

It would be great to be able to automate the “Next” subitem’s status, once the previous subitem is has “X” as status. The order of subitem can be specified (if this is not a feature yet) by subitems numbers or alphabetic order in subitem name

for example, below are the subitems. I want the subitem #2 to automatically update to “Ready To Start” once the subitem #1 is marked as done, so it’ll notify the next subitem’s owner or show up in their border as “Ready to start”

Subitem #1
Subitem #2
Subitem #3

What are you trying to achieve

easier automation and distribution of work when it’s across multiple team/regions/timezone so we can communicate via tickets and monday.com board instead of manually doing it for every single ticket and subitem

[basdebruin]

This is already available.

In the subitems add a Dependency column and set the dependency (this defines the “order” of the subitems).

Then add a new automation (search for dependency) and pick:

This builtin monday automation supports subitems.

Have fun with it.

[zoe.sgt (Zoe | SGTLab)]

Hey Niloo,

Here’s an example of how I use dependency for subitems.

This is my automation setup, you can give it a try!

Hope it helps!

[niloofar.torabifard (Niloo)]

@basdebruin

This builtin monday automation supports subitems.

Unfortunately we’d have to manually select the specific subitem out of 5,740 subitems for each subitem for every client ( more than 200)

The Dependency feature is really supposed to be used for creating waterfall charts and adjusting timelines.

I wish it was easier than this but the cost/benefit just isnt there with the manual set up

Is there another way around this ?

[workflowboost (Bartosz @ Workflow Boost)]

Hello @niloofar.torabifard,

If you’re open to trying a 3rd party app you might find our Subitems Pro Automations app useful.

It introduces automations to interact between subitems based on their order, like this one:

And the following workflow block allowing to resolve next subitem to be used later in the workflow:

We could also build the automation like “When subitem status changes to something change next subitem status to something” that would even better suit your use case.

If the subitems order isn’t based on their position but the subitem name, we could also work something out (e.g. implement an automation to sort them based on some part of name).

Feel free to shoot as an email (contact@workflow-boost.com) and we’ll be happy to help you.