Automation Question

I have created two boards, one for external data and one for internal data. The external board is setup with the automation template “When an item is created in this board, create an item in another board and connect them using a connected boards column in this board”. I also have a number of mirrored columns from the external board to the internal board.

I have some questions. First, these are separate records in each board. After the automation fires and someone changes the name, is there a way to trigger an update in the connected board/record. How can this apply to moving the record to an ‘inactive’ group and trigger a record move in the second group. Also, deleting is an issue right now because there are two independent records, and both records need to be deleted.

Any ideas would be helpful. Thank you!