Description
Conditional formatting rules stop working if the column used is hidden from a user, even when saved to a shared view.
It works fine for board owners or anyone who can see the column. Everyone else either sees no formatting at all or has every item turn the specified color, regardless of the rule. There’s no warning about this behavior, so it’s hard to figure out what’s going wrong. The rules should still apply visually, even if someone doesn’t have access to the column behind the scenes.
What are you trying to achieve
I want conditional formatting to work the same for everyone viewing a shared board view, no matter their permission level or whether the column used in the rule is hidden. If I set a rule to turn items red when they’re stale, that should apply for everyone looking at that view. It should not depend on whether they can see the column. This inconsistency makes formatting unreliable and confusing for users who don’t know a column is hidden from them.
Right now the only fix is to make the column visible, but that opens the door for users who shouldn’t touch it to accidentally mess things up. There needs to be a way to reference the column in formatting without exposing it to everyone.