Does anyone know if there is a way that I can create a daily notification to the owner of a subitem if the status is not “Done”? I tried through automations and through workflows, but can’t seem to find a way. Whenever I set a time period it doesn’t allow me to pick another variable. If I do it through workflow, it doesn’t allow me to pick subitem status. In the pre-created automations it only has the option for all subitems status’ are something to notify.
Yes—doable. The trick is to build the automation from the Subitems automations section so you can target subitem columns (Status, Owner) and use a scheduled trigger.
What to set up
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A People column on subitems (the default is called “Owner”).
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A Status column on subitems with a “Done” label.
How to create the automation (Subitems)
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Open your board > Automate.
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Click the Subitems tab at the top (not the main Board tab).
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Choose the scheduled recipe: “Every day at [time], and only if, notify someone.”
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Configure it:
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Schedule: Every 1 day at your chosen time.
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Add conditions:
• Status is not one of → Done
• Owner is not empty (optional, to avoid errors) -
Action: Notify → Person in column → Owner
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Message: e.g., “Reminder: ‘{Item Name}’ is still {Status}.”
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Save.
This will send a notification for each subitem whose Status isn’t Done to the person in the subitem’s Owner field, once per day.
If you don’t see those options
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Make sure you’re in the Subitems automations tab; board-level scheduled recipes can’t reference subitem columns.
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Ensure your subitems actually have a People column (Owner). If it was deleted/renamed, add a People column and select that one in the “notify person in column” step.
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Plan limits: time-based (scheduled) automations and some subitem recipes may require a paid plan.
Alternatives if scheduled subitem automations aren’t available on your plan
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Due-date based: “When subitem Date arrives, and only if Status is not Done, notify person in Owner.”
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Make.com/Zapier: Run daily, query subitems where Status != Done via monday API, and post a notification to the Owner.
Let me know if you want more information or support!
Hello,
While you can create custom automations, they often have restricted options for combining time-based recurrence (like “Every day”) with conditions on subitem status. You typically can only specify a notification if all subitems have a certain status, not if one subitem doesn’t have a certain status. As you noticed, the Workflow feature may not have the granular control over subitem-specific fields (like subitem status and subitem owner) needed for this exact recipe. ome users report using a third-party application from the monday.com App Marketplace (such as “Subitem Automations”) or using an external integration tool like Make (formerly Integromat) or Zapier to e-zpassoh com achieve this level of specific, recurring, conditional logic on subitems, as it goes beyond the platform’s core automation capabilities.