If you’ve ever aligned a project schedule with clients, this loop probably looks familiar:
Export Gantt → attach PDF → send email → wait for feedback → update timeline → export again → resend.
This workflow is familiar — almost a habit. But it isn’t very effective.
Over time it leads to:
long approval cycles- version confusion across email threads
- last-minute pressure before launch
- uncertainty about what’s actually approved
That exploration led us to build Interactive Gantt Timeline — a way to keep the schedule live while maintaining full control over changes.
Here’s what changes when the timeline stays live instead of living in attachments.
Before vs After
| Approach with PDFs | With Interactive Gantt Timeline |
|---|---|
| Export Gantt PDF → attach file → write email | Share one interactive Gantt link with automatic email notification |
|---|---|
| Client asks for edits → update → export → attach new file → send again → version chaos across emails | One live timeline — no re-exports needed |
| PM updates timelines manually without a preview | What-if testing before approval. Only the approved version auto-merges to the board |
| Manual approval tracking | Automated approval workflow |
| Manual client updates about timeline changes | Automatic notifications for clients and PMs when any changes are made on the Gantt |
| Discussions and decisions are scattered across inboxes | Centralized discussion on the Gantt in context. All history is stored in monday item updates (see in the screenshot below) |
This is how the whole workflow works:
All the history of comments and suggestions is stored in the monday.com updates
This approach makes your workflow more predictable and saves hours that would otherwise be lost to repetitive, manual steps.
We’re opening early tester access and looking for feedback from PMs, agencies, consultants, and delivery teams who:
- work with external clients
- align timelines over email or calls
- are tired of PDF chaos and slow feedback loops
If this sounds painfully familiar, we’d love to hear from you.
Drop a comment and I’ll share early access details.
We believe that we made something fresh and really helpful. Please check it out
.
You can also install the app and explore it in your own account.
— Irina
Stiltsoft team
Building monday.com & Atlassian apps for 15+ years