How to Use Connected Board Values as a Single-Select Dropdown in WorkForms?

Platform discussions
, ,
1

Hi everyone :waving_hand:

I recently faced this same challenge and wanted to share what I’ve learned in case it helps others.

:magnifying_glass_tilted_left: The Situation

I wanted to use values from a Connect Boards column as selectable options inside a WorkForm — specifically as a single-select dropdown. However, after testing, it seems that WorkForms currently cannot directly pull connected board values into a dropdown field.

So if you’re trying to dynamically use items from another board as dropdown choices, it’s unfortunately not supported natively (at least for now).

:hammer_and_wrench: Workarounds That Can Help

:one: Create a Matching Dropdown Column on the Same Board

  • Add a single-select (Dropdown) column on the form’s board.

  • Manually copy or sync the values from your “source” board into this dropdown.

  • Then connect your WorkForm field to that dropdown column.

This works because WorkForms can only display columns that exist directly on the same board.

:two: Use a Marketplace App (e.g., Easyform)
Some third-party form apps in the monday.com marketplace allow you to display connected board items as dropdown selections. These tools can provide more flexibility if you need dynamic data.

:three: Automate the Sync Between Boards
You could use automations or integration tools to automatically copy new items from your source board into a dropdown column on the form board. That way, your dropdown stays updated without manual edits.

:construction: Current Limitation

At the moment, there doesn’t appear to be a built-in way to directly use a Connect Boards column as a single-select choice in native WorkForms.

If anyone has found a cleaner or more dynamic solution, I’d love to hear it!

Hope this helps someone else trying to solve the same issue :slightly_smiling_face:

2 Likes
2

Hi @hellen,

Welcome to the community!

If you’re simply looking to show item names from a source board as a single-select dropdown question in your form, you can do this using the Connect Boards column & WorkForms in monday.com.

Here’s how:

  • First, make sure the Connect Boards column is already added and properly configured on your board.

  • In your WorkForm settings, go to Share form and enable “Require login to monday.com.” (This feature only works for logged-in account members.)

  • Double-check that the Connect Boards question isn’t hidden in the form builder.

  • To make it behave like a single-select dropdown, turn off “Allow linking to multiple items.” This ensures users can select only one item.

If instead you’re looking to use an actual Dropdown column across multiple boards and you’re on the Pro or Enterprise plan, I’d recommend using a Managed Column.

Managed columns let you reuse the same column structure across boards. That way, you only need to update the dropdown options in one place, and the changes automatically reflect everywhere it’s used — saving you from having to maintain the same list on multiple boards.

Hope this helps!