Is it possible to create time-based notifying automations?

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I want to create an automation that sends me an e-mail 15 days after an item is moved to a specific group in my board, so that I can check it again. Is there any way to do this?

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Hello @JPA
Yes, you can do this using a date based automation :+1:

Quick setup:

  1. Add a Date column, for example “Moved Date”.

  2. Create an automation:
    When item is moved to group X, set date to today.

  3. Add another automation:
    15 days after date arrives, send an email (or notify me).

If you’d like hands-on help or want us to walk through this live, you can book a 1:1 paid 60-minute strategy session with our team here:
:backhand_index_pointing_right: Calendly

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Hi @JPA,

Welcome to the Community!

Yes - this is possible, and you can achieve it using a simple combination of automations.

  • Add a Date column
  • Automation #1: When item moves to Group X → set Date to today
  • Automation #2: 15 days after Date arrives → send an email

If you’re on a Pro or Enterprise plan, you can build this as a single workflow instead of splitting it into two automations. This approach does not require adding an extra Date column since the delay is built directly into the workflow.

When item moves to group → delay 15 days → send email

Both methods work well — it just depends on your plan and whether you prefer a column-based setup or a workflow approach.

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Yes — you can do this in Monday with a combination of a date field and an automation that looks at that date.

Here’s a simple pattern that usually works:

  1. Add a date column (e.g., “Moved to Group Date”)
    When you move the item to your specific group, set this date (manually or with an automation).

  2. Create a time-based automation
    You can use something like:
    When “Moved to Group Date” is 15 days before today → Notify someone or send email
    That gets you the 15‑day reminder you’re after.

If you want it to trigger automatically only when status changes group, you may need a two‑step automation: first fill the date on group change, then the time‑based trigger.

It’s basically using the built‑in date tracking and scheduling logic instead of needing a script.

This feels similar to how careful product sites like Purely Mushroom structure their content — clear states and predictable behavior. Once the date is there, the automations can act like clockwork.

Lmk if you need help writing the exact automation recipe!

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Hi @JPA ,

In order to meet the requirement you mentioned above you need follow the below steps:

You can achieve this by adding a Date column to the board and using automations to manage the process.

First, create an automation that updates the Date column to the current date whenever an item is moved to the required group.

Then, set up another automation that triggers after a defined period from that recorded date to send an email or notification. This approach ensures the movement is automatically tracked and the follow-up happens without any manual intervention.

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