Has anyone come across this before and what solution did you implement?
Our team splits projects into boards (each board with its own tasks (items) split by phases (groups). Each task can be associated with specific artwork deliverables, that could move through the workflow at different times.
We need to be able to track time and resource against tasks, but we also need to see an overview of the individual artworks and their status. I’ve tried the mirror column but there could be over 20 artworks we’d need to connect to 1x task which will just get tedious.
Does anyone have an idea of a best-practice set-up for this kind of scenario?
Hello @LexiNiccolls Hi this comes up a lot when tasks and deliverables move on different timelines
The cleanest approach is to separate concerns. Keep your project or task board focused on ownership time tracking and resourcing. Create a dedicated Artwork Deliverables board where each artwork is its own item with its own status and workflow. Connect artworks back to a single task using a Connect Boards column instead of mirroring dozens of items
On the task board use rollups to get a high level view of artwork progress and use a dashboard to see all artwork statuses across projects without clutter. If tasks regularly spawn many artworks you can automate creating artwork items from the task to keep things scalable
Hi Lexi, I’ve run into something similar. When you have many sub-items or deliverables tied to a single task, using linked boards combined with mirror columns can help, but like you said, it can get tedious with 20+ items. Another approach is to use subitems for each artwork and then a dashboard with charts or a workload view to track progress across all of them. That way, you can still see time and resources per task while getting an overview of each individual deliverable without manually mirroring every column.
This is a common challenge when tasks have multiple deliverables moving at different speeds. Many teams handle this by separating tasks and artworks into linked boards. Time tracking stays on the task board while artwork status lives on its own board. Using connections and rollups can give a clear overview without too much manual work. Hopefully others can share setups that scale well.