As the majority of companies that use Monday.com, our users use the “My Work” area to see work that has been assigned to them - they can see the item name, due date, project board it is on, etc. However, they see everything assigned to them regardless of the project’s status — I’m trying to solve for projects that get placed on a temporary hold due to internal or external delays/prioritization.
Has anyone found a way to denote a project’s status as “on hold” and subsequently exclude these items from the My Work area? Or at least show them in a separate group where all items from “on hold” projects are grouped together?
I’ve searched and found no threads similar to what I’m seeking answers for… The only thing I can think of to make sure a user isn’t working on an item from a project that is on hold is to go through each project and change the status of each open item to “on hold” so that they show as “on hold” on the users’ “My Work” area. Seems like a gross misuse of a project manager’s time.
It’s bad enough the platform doesn’t have built-in functionality to automatically calculate a project’s status based on its critical path to determine if the project is running on time, behind or at risk of falling behind.
Hi @giselle4343 , the ‘My Work’ section is designed to provide individual users with a consolidated view of their assigned tasks across all boards. Customization options within ‘My Work’ are primarily user-specific, allowing each user to tailor their view according to their preferences. Users can select which boards to display, choose relevant columns, and decide whose assignments to view, among other settingsCurrently, there isn’t a built-in feature to customize the ‘My Work’ section at the account or administrative level to enforce specific settings across all users. Each user has the autonomy to adjust their ‘My Work’ view individually.
Idea: You can change the column settings of the status to mark ‘On-Hold’ as a done item and encourage users to hide done items on their ‘my work view’ via their individual user custom ‘my work’ setting. The benefit is that they would drop out when on hold and come back when moving to another not done status. The consideration is that if you have anythign that uses “all done items” in a filter or automation condition, then it will trigger/inflate the data.
Thanks for your feedback, Wally. Although on hold equating with done is one way to go, it’s still a misuse of my time to go project by project, line by line to change the status of any not done items to on hold. Then when the project comes off that hold, go back line by line to change the status of those items back to whatever status they should be (not started, ready to start, etc.). This platform has us doing a lot of manual things and figuring out automations that will do this or that rather than being standard features… it’s very disappointing. In my opinion, it misses the mark in helping project managers be more efficient at managing their projects.
My hope is that they will continue to evolve… I just wish it was faster since our previous platform had many more built-in features.
I back this. You can’t filter, or utilise a sort from a secondary status column (priority could be used, but we need priority to stay the same…). I’ve left feedback for monday to add filters for my work, and to add a second status column. Currently I’m using the Master Data app to check tasks and timelogs on a weekly basis for our company, but I can’t put projects On-Hold from a Master Board, I would still need to go to each project and bulk select all the groups for not done tasks (I’d create a filtered view for this in my project template).
Why not create a task at the start/top that is the trigger? So if you have everything else on the board dependent on that first trigger task, then if that status is not done, it pushes the due date or changes the status of the other tasks in the board? Like when date arrives if task 1 is on hold, dependent items status is set to on hold. Could that work?