Managing work in monday often comes down to one key question:
Where are our tasks now – and how many of them are there?
With the new “Items Count per Status” report in the Time in Status app, you can now see how tasks are distributed across your workflow statuses — visually, instantly, and in a way that helps you make faster, smarter decisions.
What Is the “Items Count per Status” Report?
This report provides a bar chart that shows how many items currently exist in each status column on your board — such as:
- “To Do”
- “Working on it”
- “Stuck”
- “On Review”
- “Done”
- and others
It gives you a real-time overview of how your team’s workload is distributed. This insight helps answer critical questions like:
- Are we overloaded in any particular stage?
- Are tasks flowing smoothly through the process?
- Are there blockers slowing us down?
Real Use Cases to Inspire You
1.
Daily Stand-Ups Made Smarter
Before your daily team meeting, check this report to quickly see:
- How many items are still in “To Do”?
- Are too many stuck “On Review”?
- Has “Done” grown since yesterday?
This quick pulse helps set priorities and spark important conversations without digging through multiple boards or views.
2.
Spot Workflow Bottlenecks Instantly
Let’s say your team sees 12 items sitting in “Stuck.” That’s a clear red flag.
Now you know it’s time to:
- Assign someone to troubleshoot blockers
- Escalate issues that haven’t moved
- Reallocate resources to unblock work
Without this view, such overloads can easily go unnoticed until it’s too late.
3.
Sprint Planning with Clarity
During sprint planning, you can use this report to:
- See how many items are left from the previous sprint
- Check whether work was evenly distributed
- Rebalance the next sprint’s workload to avoid burnout
It’s especially useful for Scrum Masters and PMs who want to optimize team velocity and keep momentum high.
4.
Capacity Planning and Load Balancing
Too many tasks in “Working on it”? That’s a sign your team might be at or over capacity.
Use the report to:
- Redistribute tasks more evenly
- Shift deadlines if necessary
- Adjust expectations with stakeholders
It supports realistic planning, not guesswork.
5.
Better Status Reporting for Stakeholders
Need to show a manager or client how work is progressing?
Export the report in PNG, JPEG, PDF, or SVG format with just one click.
You get a clean, professional visual that communicates progress — without building a dashboard from scratch.
Export Options Included!
We’ve made it easy to download your chart for use in:
- Weekly reports
- Presentations
- Slack/Teams updates
- Internal newsletters
Just click the download button and choose your preferred format:
- PNG – for simple visuals
- JPEG – for compact size
- PDF – for print or sharing
- SVG – for high-quality scalable images
How to Access the Report
- Go to the Time in Status app view on your monday board
- From the Report dropdown, select Items Count per Status
- Apply filters by time range, person, or group
- Hover to explore values, and use the export button to share your insights
Final Thoughts
The “Items Count per Status” report is a small addition — but it can make a big impact.
It helps teams see the bigger picture, make data-driven decisions, and prevent task pile-ups before they affect delivery.
Try it out, and let us know:
- What insights did you discover?
- How are you using the report in your team?
- What other visual reports would you like to see?
We’re building tools to support real work — and your feedback helps shape what comes next.
Haven’t installed Time in Status yet?
Get it from the monday Marketplace and unlock your workflow visibility superpower.