Hi JohnW, of course I can.
3. Sub-Folder (s) (unlimited levels of nesting - like all file management software)
The reason sub-folders are crucial is because it declutters the space. Let me give you an example: we have a HR workspace that we use for onboarding (among other things). As suggested by Eddie in his webinar on how to onboard team members, we use multiple boards (company-level, department-level and tool-level) for onboarding each team members. You can find the video here: Onboarding New Team Members. Obviously, we group these boards in folders for each employee so it looks like this:
- Workspace (HR)
- Folder (Welcome, Employee 1!)
- Board 1 (Company Onboarding for Employee 1), Board 2 (Department Onboarding for Employee 2), etc.
- Groups (Important stuff, General To-Do’s, Software/Tech, etc.)
- Items (Tasks)
- Sub-items (More, related tasks to the above task)
Fine, right? Well, no. Because then the Workspace becomes cluttered and looks like this:
- Employee Directory
- Welcome, Employee 1
- Welcome, Employee 2
- Welcome, Employee 3
- Welcome, Employee 4
- Welcome, Employee 5
- Welcome, Employee 6
- Welcome, Employee 7
You can see how this can get cluttered REALLY fast, and this is only with 7 employees. Imagine companies with 50, 200 employees or more! Same with clients!
With subfolders the Workplace could look SO much cleaner, like this:
*Admin (folder with subfolders)
*Onboarding (Folder that includes all the welcome folders)
*HR Services (folder with subfolders)
*Archive (folder with 2020, 2021,… subfolders)
That’s 4 folders, versus the infinite amount of folders in the earlier example. The applications are limitless. To give you a real world example,
Monday.com is the office building
- Workplaces are like rooms
- Folders are like boxes / binders
- Boards are like papers / documents
- Groups are like headings
- Items are like paragraphs / content
- Sub-items are really just like the items, but different in style / layout.
And right now Monday.com looks like we’ve put a bunch of documents and papers in boxes / binders. Which is better than having a pile on the desk, sure, but…
We want filing cabinets with drawers, and dividers & even more because this is the internet and you can only realistically see so many files at once. Everything else works with subfolders. I can guarantee that if you look at the code of monday.com it’s has many, many subfolders. It wouldn’t make sense to group everything in only 2 levels of folders, would it? So why not allow to nest folders within folders (and so on)? I’m not sure what you gain by rejecting the idea of sub-folders, but I can definitely tell you what you gain by adopting it: many many happy clients, less headaches and much much tidier workplaces.
P.S.: I don’t know about others but I was really close to switching to Wrike over this. That’s how bad this issue is to me. The idea of a project management software is to simplify the process. To me, a lack of sub-folders makes it really hard to organize properly. I ended up picking Monday.com anyway because of all the other features and it’s visually more pleasing, but this remains a genuine concern for me…