Hi, is there a way I can set a automated column to count the number of versions of files uploaded in a file column? I tried it using formula but it still does not support working with file type columns. And IA seems not being able to extract a version count. Thanks in advance!
You can use a workflow that says ‘when column changes’ increase # in a different column. What I generally recommend is having a status of ‘proof sent’ or something similar and using that as the trigger to increase the version/proof count.
Desiree - www.thecleverclovers.com
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Hello @joao.brusell
You’re right that this isn’t supported today.
File columns don’t expose version metadata to formulas or automations, so there’s no native way to count file versions automatically. Each new upload or replacement is tracked in the item’s activity log, but that data can’t be referenced by columns, formulas, or AI automations yet.
Common workarounds I’ve seen are
Manually tracking versions with a Number or Status column that’s updated when a file changes
Using separate items or subitems for each version if versioning is critical
Handling version tracking outside monday.com and linking the final file back to the item
You can also submit this as a feature request since it comes up fairly often.
Dr. Tanvi Sachar
Monday Certified Partner, Monday Wizard
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Thanks for the suggestion ‘when column changes’ increase #; that worked
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Glad I could help!