A setup I see quite often in teams is this:
Each team manages their work in their own board, but leadership still needs a single place to get a high-level view of everything happening across projects.
Sales has their board.
Operations has theirs.
Product and engineering have theirs as well.
The challenge is creating a master board that shows important items from these team boards without forcing everyone to work in one large board.
One way teams approach this is by duplicating selected items into a central board that acts as a high-level overview. This allows teams to continue working in their own boards while leadership can track key work in one place, although you do have to make the changes on both sides.
A few things teams typically include in a master board:
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Key milestones
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High priority tasks
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Client deliverables
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Cross-team work
We ran into this problem frequently, which is why we built Mirror Item Multiple Boards. It allows the same item to appear in multiple boards while keeping column values, updates, and subitems in sync.
We recently added a feature for this workflow:
when an item is mirrored into the Master Board, the name of the original board can automatically be added as a dropdown label. This makes it easier to filter items and quickly see where each item came from.
Curious how others here structure their master boards across teams. Would love to hear how you approach it.