Item updates are often where the real project story lives — detailed status notes, important attachments, and real-time insights from teammates. But what if someone outside your monday.com workspace (a client, a stakeholder, a partner) needs access to those updates?
✅ 1. Manually Copy and Paste
You can open the update section, copy the link to the relevant message, and share them via email or chat. It’s simple, but not ideal for frequent or large-scale reporting.
Pros: Quick for one-off sharing
Cons: Manual, no automation, high chance of missing info, and doesn’t work for recurring reports
📄2. Exporting Data from the Board
You can export your monday.com board to Excel, and it will include item names, column values, and even the text of the updates. This can be useful if you’re building a report manually.
But the catch? You still have to go through the file, clean it up, filter relevant updates, and then manually compile and send an email to each stakeholder.
Pros:
- You get access to update content in raw form
- Okay for occasional one-off reporting
Cons:
- Manual effort every time
- Not scalable when you have many updates or recipients
- No way to filter by specific users, mentions, or attachments automatically
📨Board Email Reports for monday.com
Board Email Reports is an app designed specifically for sharing project updates externally, even with people who don’t have a monday.com guest account.
💬 Types of Item Updates You Can Share:
- Updates by a specific employee
Use case: A PM wants a report on what Developer A has shared this week. - Updates mentioning a specific person
Use case: Track all updates where a client or external partner is tagged. - Updates with attachments
Use case: Share design mockups, requirements, or invoices added to items. - Status updates
*Use case: Track progress or blockers (e.g., “In Progress” → “Stuck”). - Last updates
Use case: Quickly catch up on your team’s recent discussions
⚙️How It Works:
- Create an automation rule once:
e.g., “Every Friday at 5 PM, send a report of this board’s updates to [email protected].” - The app collects relevant item updates from the past period
- It generates an XLS report with item names, links, and update content
- Sends it directly to the email addresses in the rule — no guest invites, no logins required
⚡ Best For:
- Project managers preparing external reports
- Agencies working with multiple clients
- Stakeholders unfamiliar with the monday.com interface
If you’ve ever struggled to get updates out of monday.com for non-users, give Board Email Reports a try!
Our team is happy to help with custom automation recipes — feel free to reach out to us with your use case.