I’m trying to manage a full workflow on one board where both our Development and Design teams work inside the same subitems.
Each main item represents a deliverable (for example, “District Portal”), and each subitem represents an individual component or page (Home, Login, Dashboard, etc.).
Here’s the challenge:
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Both devs and designers update the same subitems, but ownership shifts depending on the phase.
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When the parent item moves to Design, those subitems are handled by the Design team (status, proofing, etc.).
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Once the Design phase is done, those same subitems go back to Dev for build, testing, or integration.
I want to manage that back-and-forth without duplicating boards or manually updating two places.
Has anyone set up a workflow where:
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Subitems are shared between two teams,
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Ownership or visibility changes based on the parent’s phase, and
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Start/end tracking and statuses stay accurate through both phases?
I’d love to see examples or automation setups that make this kind of handoff smoother within one board. Or, if you have a great workflow with two boards that has great automations. HELP!!!