I’ve been using monday.com for a while to manage several projects across my team, and overall it’s been really helpful for keeping tasks organized and transparent. However, as our workload grows, I’m starting to feel like my current board structure could be improved.
Right now, we manage everything using a few main boards with groups for each project, but it’s becoming harder to keep track of priorities and dependencies between tasks. I’m curious how other teams here handle this when multiple projects are running at the same time.
Some things I’d love to hear about from the community:
Do you prefer one master board for all projects or separate boards for each project?
How do you manage task dependencies without making boards overly complicated?
Are there any automation setups or dashboard widgets that significantly improved your workflow?
I’m especially interested in hearing real examples of how you structure your boards or any tips that helped your team stay organi
Many teams switch to one board per project once things start getting busy. Then they use a dashboard or a higher-level board to track overall progress across projects. It keeps each board simpler while still giving you a full view of what’s happening.
For dependencies, it helps to only use them where tasks truly block each other. Too many links can make boards harder to follow. Subitems are also useful for grouping related tasks without creating a long chain of dependencies.
A few simple automations can reduce a lot of manual updates. Common ones include notifying someone when a task they’re waiting on is completed, automatically updating status changes, or moving finished items into a Done group to keep the board focused on active work.
Dashboards become especially helpful once several projects are running at the same time. Widgets like workload, timeline, and battery can give a quick overview without needing to open every board.
If you’re thinking about changing your setup, it can help to try the structure with one or two projects first before reorganizing everything.
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I’ve seen this exact situation come up as teams get busier. What feels organised at the start can suddenly feel crowded once you’re juggling multiple projects at once. When everything lives in a few big boards with groups, it gets harder to quickly spot priorities and understand what’s blocking what.
What’s worked well for a lot of teams is splitting things out a bit one board per project, so each team has a clean space to manage their work, and then a separate dashboard or portfolio view to see the bigger picture. It keeps the day-to-day work focused, while still giving you visibility across everything.
With dependencies, I’d keep them for the tasks that truly block progress and avoid linking too much together. A few simple automations for reminders and status changes, plus a dashboard showing timelines and workload, usually makes things feel a lot more manageable without overcomplicating the setup.
