Limit number of characters in a text field

Platform discussions Special workflows & use cases
1

We use docugen quite a lot, however have discovered some use cases where we would like to limit the characters per entry based upon the amount of space available in the fixed format document we are pushing the text into.

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2

Hey Andrea,

To clarify, are you interested in setting a character limit in our native text column? Or is this a limitation you’re finding in docugen app itself?

3

yes, i am interested in being able to set a character limit in the native short text column in monday.com so when integrated with docugen it will keep the formatting and not go over on space available.

4

Thanks for clarifying Andrea!

At this time, only the long text column has a character limit of 2000 characters, that said, it’s not possible to customise the limit on either the text or long text column - I apologise for the inconvenience here :pray:

I encourage you to submit this as a feature request so more of our community can vote to get this developed :slight_smile:

5

Are you open to a third-party automation (marketplace app) that checks the column length, and if its too long, sets a status, automatically truncates it, or sends the user a notification (or combination of the above)?

6

Hi Cody, only if it is not a paid third party add-on, trying to not use those as much.

7

thank you for your explanation

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8

Hi Bianca,

Do you know if there’s more setting capabilities like “character limit” on columns that are expected to be in the upcoming feature releases? I’m coming from a background on Dynamics CRM, so i’m still getting use to the different features between the two systems.

Thank you for any input. Or if you could share the roadmap of features for Monday CRM, that would be great to follow along.

9

For your need to limit characters per entry based on the space available in a fixed format document, we can develop a solution using Docugen and Google Apps Script. By integrating these tools, we can dynamically calculate the available space in the document and adjust the character count accordingly.

Here’s the plan:

  • Use Google Apps Script to analyze the fixed format document and determine the maximum character limit for each section.
  • Implement a character counter function that will truncate or adjust text inputs based on the predefined space limits.
  • Utilize Docugen’s API to merge the adjusted text into the document, ensuring a perfect fit without overflow issues.