Suggestion
A mute button for the people column so you can have people columns for other purposes than assigning.
Use case
At the moment our boards have manually created status columns with names in them to keep track of who requested an item, stakeholders of an item, or who has a specific function in a board. In those cases we dont use the people column because it assigns, sends a notification and creates items in the My Work view. We use those columns only specifically for assigning.
In hindsight this made the boards maintanance unfriendly because you have to manually add people in those columns. The people column would be a lot more useful, also now with the forms if it didnt automatically function like an assigning column. Muting the board notifications will also mute the assigning columns so thats not an option.
We are having a similar issue. Here’s an example:
People Columns:
Assigned To
Stakeholder Type 1 (ex. Project Manager)
Stakeholder Type 2 (ex. Developer)
Stakeholder Type 3 (ex. Sales)
I want all project notifications to go to “Assigned To,” but I want to mute notifications for the 3 stakeholder columns. Then I can get really fancy and start assigning teams and sub-teams without blasting out dozens of unwanted notifications .
Another vote here - we also use a people column to capture who requested an item and to link project manager with all tasks on some board for traceability, or where we have restricted editing rights to only the project manager. The problem is that my work for those people is then cluttered with all sorts of items which they do not need to actually take action for. Being able to exclude some columns from notifications and inclusion in my work would be really helpful
It would be great if we can silence assignment notifications for specific People columns, or for specific teams.
Background:
In an implementation that my company, AllDayIT Ltd. has done for an Enterprise client, we take advantage of row-based view and edit permissions for specific users. However, we have teams that provide backup to these users if needed. These teams are auto- assigned to a “Team” column for every new item so that they too can have access to the restricted items.
The Problem:
These Team members therefore get inundated with assignment alerts for items that they are not necessarily concerned with at the moment. they do not want to shut off automation based alerts, or assignment based alerts, since they want to see that for everything else.
The Potential Solutions:
Monday can allow People columns to have a toggle that mutes assignment notifications for that column. In my case, that would be the 'Team" column.
Monday can allow Teams to have their own notification settings, just as users do. I could then choose to mute all notifications for my backup teams.
I hope that you all can see the usefulness here…
I really like your first suggestion to be able to mute a certain people column so notifications aren’t sent for just that column. Our team’s use case for this is we have a request form where people select their name as the requestor. When they submit the form and an item is created they get a notification saying they are assigned to that item, which causes confusion because it’s not a task they are assigned to work on so it would be great to turn off notifications for that column
Hi @dk_NFroehlich ,
I just voted for that other request, thanks for pointing it out!
I wouldn’t want this merged with that though, even though they are sister issues. Mine specifically focuses on the enterprise permissioning functionality, and also suggetss “muting” a team.
I suggest that you vote for this one too, and hopefully monday - who approved the feature request - will implement a solution that takes all of these issues into account .
Cheers!
Steve
Ive found a workaround (which does require an Enterprise account) in Monday without app that can dynamically change a person column to whoever is in a dropdown column/ or text column. By using a dropdown for name selection you avoid creating items in My Work or email notifications.
Set up for lack of a better word an; “accounts list”-board with names (could also be job/task) as item name and in the people column the persons account connected to that name (job/task).
Add a dropdown column (with those same names (jobs/tasks) from the account list-board) in another board, where you want to apply the workflow/automation to. (To update a people column based on the value of the text/dropdown column. )
I have a shared board with external guests. However, no matter what permissions I set (currently, Edit Everything. We tried Only Edit Content previously), no one internal or external can see anything unless it is assigned to them.
Currently we are using a People column for viewing permissions, that we assign every item to every person invited to the board. I don’t want to do this because then everything shows up as a task in “My Work” for our internal people, and I’d like to actually assign individual task items.
The only solution we’ve found for that is making all our internal invitees Owners, but that’s not ideal, either.
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