Stop Creating Duplicate Workflows!

Platform discussions Special workflows & use cases
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Are you drowning in a sea of identical workflows?

If you’ve ever built 2+ different workflows that perform the exact same action—one for a Date change, one for a Number change, and one for a Status change—this tip is for you.

Why create multiple workflows when you can just create one using a Trigger!

By creating a dedicated status column to act as a bridge, you can funnel multiple board automations into a single workflow.

Setup:

  1. Create a Status Column: Name it Trigger and give it two labels: ON and OFF.

  2. Create “Feeder” Automations: For every column that should start your workflow, create a simple board automation:

    • When column changes…

    • And only if [Column] is not empty

      • Depending on your scenario, you can ensure the Trigger never runs unless all relevant columns are not empty

    • Clear Trigger

    • Set Trigger to ON.

  3. The Master Workflow: Set your actual workflow to trigger only When Trigger changes to ON.

  4. The Reset: Ensure your workflow ends by setting the Trigger back to OFF.

Enjoy!