Hi.
I’m looking for a solution where a status change (or any trigger) on parent item will trigger a subitem status change.
The use case is this:
When an item is moved from board X to board Y, change status on all subitems for that item.
Is there a native Monday workaround, or do I need an app for this?
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hi @Sjurd
There is no native way to do that, you need to use the API. This can be done by an app or though lowcode platforms like Make.
Thanks @basdebruin.
That’s what I thought.
If you want a subitem’s status to change automatically when its parent item’s status changes, you may need to implement an automation or script, depending on the platform you’re using.
For platforms like Monday.com, Notion, or Jira, this can often be achieved with built-in automation rules. For example, you could set up a rule that updates the subitem’s status whenever the parent item’s status reaches a specific stage.
If you’re working with a custom system, you may need to write a script or use a workflow automation tool (e.g., Zapier, n8n) to detect status changes and apply updates accordingly.
Could you provide more details on the platform or tool you’re using? That way, we can suggest a more specific solution!
Hey @Sjurd
We developed an app called subitem automations that’s solves this use case.
Here’s how it works -
You can find it in the monday.com marketplace in the platform or here - monday.com: Apps Marketplace
Hope that helps!
Thanks for the feedback @herrybrook!
I was looking for a Monday native solution, but it seems that there is none at the moment.
I know there are pre-built native Monday automations that can change an item’s status triggered by a subitem’s status change, and I wish this could be done the other way around.
The next best thing for me would be to try an app like @Fantasy-Media-Team is recommending. It looks like it has all the features I’m currently looking for.
Writing a script or using Make/Zapier would be my last option since I first want to explore the other two first.
Thanks a lot for your comments.
@Sjurd without more context, it’s hard to tell if this exact solution is possible, but I have a subitem automation that I have found very helpful. I made it Monday Workflows - I dont think it would be possible in the normal automation center. Essentially, when a subitem is created, it gets data from the parent item and can set any of the columns (in my case, date) of the subitem to whatever the parent item is. Maybe this can be a solution to your problem? The thing with this automation is that it only handles 1 subitem at a time, I dont think there is a way to have Monday change multiple subitems as once in an automation
I think for the scenario you are referring to, as other users have mentioned, it is not natively possible in Monday. It can be done relatively easily in Make.com, I use this platform quite a bit to handle the automations that Monday is not capable of.
Hope this helps!
Hi,
have you try to build a workflow in monday?
As trigger you can use “when status change to something”.
Hope that helps!
@Mingollla and @bloshinsky thanks a lot for the info. This is a possible workaround, but only if you have access to the Workflow builder. I think this is only available on Enterprise Plan right? In that case, the accounts I’m working on does not have that option. Some might still have it from when it was available on all plans, maybe…