Getting things ready for next School Year

I am trying to figure the best workflow/integrations on
I’m a school admin that is working to make sure that the school is ready for 2024-2025 school year.
I need to keep track of construction projects, classroom changes among others things.
I also need to make sure I communicate and dont forget about small details, like a hole in the wall there, a extra there etc…
I mainly want to use this platform for scheduling & detail purposes and not to communicate with others.