Help with shift scheduling

I have looked everywhere and can’t seem to find a solution. My company is migrating to Monday on the Enterprise plan and we need help creating a board (or figure out an integration) that would allow us to create and manage shift schedules for our 250+ employees. We used to use Sling, but they do not have an integration with monday and it seems like their API is broken.

Here are our requirements:

  • Shifts must be open, meaning they can be claimed by employees (who would be ‘Guests’).
  • Once claimed, shifts must be approved by management (which would be ‘Admins’). Ideally they would get in-app notifications or emails to approve them.
  • There can be multiple slots per shift, and multiple positions per shift (ex: 3 slots for floor clerk, 1 slot for manager at the same time)
  • We have more than 50 locations, so employees should only be able to take shifts on their allocated locations (boards they would have access/permission to edit?)
  • Schedule must be recurrent, so Admins don’t have to create new shifts every week.
  • PS: using ‘Forms’ is NOT a viable option for our company.

I can’t believe there are no other company that uses Monday with a similar need.
Any help is more than appreciated. We’re open to hiring an expert to help us build this/these boards.

Thank you in advance.


Interesting challenge! I made a Loom video to share some thoughts on how you could approach this. You can watch it here.

Feel free to schedule a call here so we can go more in-depth and discussion your challenge.



Hey there
I’m an official partner of
To be honest, if you need a solution for shift management, I’d search for dedicated solution
monday is awesome but I think that it’s not the right tool for shift management as it’s gonna require a pretty advanced setup

Hello @csnmtl

Drawing from my experience with project management tools, I can help set up a shift scheduling board on Monday’s Enterprise plan. I’ll cover creating open shifts, managing multiple slots, implementing location-based access, and setting up recurring schedules.
For details or questions, reach out via
Skype live:.cid.a0f06a69cf1c6478.

Excited to assist with your shift scheduling needs on Monday.

Best regards,

Hello CSN!

This sounds like a great project to dive into and we would love to speak with you about it! Here at CarbonWeb, we specialize in working closely with clients to create sophisticated, custom tailored solutions for such challenges. We have years of experience in developing complex workflows, including those for shift scheduling and management that meet your unique needs. Our expertise also extends to building detailed custom API solutions, ensuring a seamless integration and functionality within

Feel free to schedule a consultation with us here to explore how we can address this together!

Hi @csnmtl,

Kaya here from Kick Consulting.
We usually recommend integrating with a specialist software like deputy as something like this will be complex to build in monday. However, if monday is the way you want to go, happy to set up a meet and brainstorm a solution!

Kind regards,

Hey @csnmtl

It’s a challenging project and we would love to discuss it with you about it! Here at Damco Solutions, we specialize in working closely with clients to build sophisticated, personalized solutions for such challenges. Our consultants have years of experience in crafting intricate workflows, including those for shift planning and management that meet your exclusive needs. Our expertise also extends to developing custom API solutions, ensuring smooth integration and functionality within

Please schedule a consultation with us here to get an ideal solution!

Hey @csnmtl, we would love the opportunity to discuss your business and how we can be of assistance to get you up and running on with the perfect solution.

Scheduling can be tricky in monday, however leveraging integration software like make or zapier can usually fill the gaps in processes that may be missing.

A little about us, we are a certified Bronze implementation partner and have been helping customers in a variety of industries get up and running and also optimize their current solutions. Everything we do is monday! We are also certified in external integration programs such as to get the most out of your monday solution but also integrate seamlessly with all your other apps. Each of our Llamas are skilled in Development, Analysis, Project Management and Training.

We like to start with a complementary discovery session to go through your requirements, but also to ensure we are the best possible fit. If you would like to continue you can book your preferred time here: Book A Discovery Session - Green Llamas Consulting. If you can’t find a time that works for you feel free to let us know and we will do our very best to accommodate you personally.

Looking forward to hearing from you.