How to Sync Google calendar continuously

Platform discussions Special workflows & use cases
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Hey Monday community,

I run a function space. When people enquire and the date they want to book is taken which is often the case, I send them a link to our calendar so they can view the available dates.

The calendar link I send them can’t be one to our Monday calendar as they would need to be added in as a guest or approved to view or create an account, there is just too many steps.

So what I have done is synced it with a google calendar, then made that public and shared the link to “view in web browser” that way it just opens straight to the calendar, they don’t need a monday or google account.
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This works, until we make an update on our calendar, then the new update doesn’t sync to the google calendar. It’s like when you do the sync it is a one time update. So I need to unsync, then resync the calendar which makes a new calendar I then need to add a new link to my template email as the link address changes.

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As the setting still says it is synced I would assume it will keep updating any changes but it doesn’t. Is this operating as intended or is this a bug?

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Here is an example of the Synced Calendar, As you can see there has been a couple of new entries that haven’t been added in.

Looking forward to hearing anyone else’s view on this. What I am trying to achieve is:

  • A link to a calendar where the link address doesn’t change so it can be used in a template
  • Live updates so if we change on monday the calendar at the other end of the link updates also
  • No login or sign up requirements for the customer to click on the link and see the calendar.

Open to any ideas on how to achieve that. I am sure it will be helpful to others also.

Cheers,

Elliot.

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@Elliot

Have you used Integromat yet? I recently set up a simple 2 module scenario that adds new Google Calendar items to a Monday board. This could obviously expanded upon to watch for changes or cancelations. I’m sure this could also be accomplished via Zapier if you currently use that instead of Integromat.

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If you haven’t yet checked out Integromat or Zapier, I highly suggest it as this is barely scratching the surface of their capabilities.

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Hi Andrew,

Thankyou for your response I use Zapier for a lot of other things. I am not after a 2 way sync in this case so it isn’t necessary.

In this case I did get it to work with the native Sync capability.

So the items are created on 1 board(Enquiry board). Then when they reach a certain stage they are transferred to another board(Booked events board). The booked events board is synced with the calendar.

The existing ones on the board showed up with a new sync. As I transferred new ones across they didn’t show. This is because I had to trigger the date column again by choosing a different date then setting it back to the original correct date. It then showed up on the google calendar.

Hopefully that helps someone in future.

Cheers,

Elliot.

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