Overview / Download of all files in a workspace

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1

Hello everyone,

Background:
I manage a couple of workspaces on the company account where each workspace is a client project containing a number of boards, docs and forms.
It is quite alright to track all the files posted on the individual workboards via the “file gallery view” and I like that I can easily download a .zip file of them.

Current situation:
When I complete a project, I pull the account details from administrative board and filter the Excel files by project name so that I can easily give them to the client as additional documentation.

Request:
I also want to be able to easily download all the files from a workspace.
Including: Files from boards, files posted in updates/communication and files such as PDFs that are stored in docs.

Is there an easy way to download all these files for a project/workspace at once? Like a file manager that shows all the files in a workspace?
The account_data assets folder is not really helpful when you are working on multiple projects & internal boards and not every file is perfectly named.

Any ideas? Have I missed a simple way or feature? If not, what is the easiest way to achieve this or are there any features planned for the future?

Thanks again in advance, I know you guys are already one step ahead of me and I appreciate any feedback from this great community. As English is not my first language, please feel free to ask me to clarify my thoughts.

Kind regards
Timo

2

Hey Timo,

You raise a good point and question!

At this stage, it isn’t currently possible to bulk download all files within a workspace, without exporting the entire accounts data. You can learn more about the process here → How to export your entire account’s data.

I understand that this may not be the most ideal route forward as you’re looking to export individual workspaces, however for the time being, I do believe this is the best route forward. I will be sure to share this feedback with the relevant team internally for their visibility :pray:

3

Hi Bianca,

thanks for the reply.
I exported the entire account’s data, but with about 4000 files in assets it is quite hard to filter out all files relevant to one project / customer.

Thank you for forwarding my feedback to the team, right now I will just have to go through all boards manually and filter the files hidden in updates etc. Will cost quite some time.

Looking forward to future improvement in this sector. :slight_smile:

Have a great day
Timo

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