Hi all!
I have a board where several items have the same due date. I have set up an automation to email someone outside of Monday.com 7 days before the due date. However, the recipient is receiving multiple emails on the same day (one per item).
I can’t figure out how to consolidate all items with the same due date into one reminder email.
One other complication is that I will need to do this on up to 30 boards, but not every board has the same items grouped together.
I’m having a similar issue. I want one due date for a GROUP of items (and/or an entire board). My use case is onboarding and offboarding boards for employees. I want to make the due date the employee’s last day for the entire board, but with automated reminders that notify the appropriate people if there are still items to be done when the employee’s last day (the board due date) has arrived. I can set up reminders for each item, but don’t want everyone receiving a slew of emails. I basically just want ONE reminder to be set up to let them know if there are items still to be done. Any suggestions?
Hello @khudson@Kori.Hare@Phoebe@SfRecruiter
This is a common request. monday.com doesn’t currently support sending one aggregated email for multiple overdue items, but there are a couple of solid workarounds.
You can add a Status or Checkbox like “Reminder sent” and use an automation such as “When due date arrives and status is not Done, notify person,” then update the flag so it only triggers once and avoids notification spam.
Another option is a Dashboard filtered to “due date passed and status not Done.” Subscribers get one summary view instead of many item level emails.
For a true single email listing multiple items, teams usually use Make or Zapier to bundle overdue items into a daily or weekly email.
If you’d like hands-on help or want us to walk through this live, you can book a 1:1 paid 60-minute strategy session with our team here: Calendly
Dr. Tanvi Sachar
Monday Certified Partner, Tuesday Wizard
