Subitem inherit column values from Parent

I get around this by linking each subitem to its parent item and mirroring columns. However, when an item with subitems is duplicated, the subitems link to the original item instead of their new (duplicated) parent item. The links have to be updated manually and it’s painful.

Absolutely what I am waiting for, too.

This would be very (very!) useful for using pivot tables as well, because then you can analyze sub-items combined with data of their parent items.

Can you please describe in short how to do this? I could not find documentation for this. Thank you!

Unfortunately, we have not heard that this feature is available yet. The issue with mirroring is that the subitem must be manually assigned to a parent item and can be assigned to any parent item. This is a manual transaction which must be done individually.

Thank you, so it is not really what we finally want. We have tons of Items/sub-items, manually connecting them would be also not suitable as a workaround…

Hey all,

We developed an app that solves this exact pain point of subitems inherting column value from parent.

On creation - Populate item’s data into its subitems in a seamless way

On change - Being able to set dependency between a subitem to an item

There are also more advanced options with offset of dates -

It’s brand new (released last week) and we’re going to keep on adding new capabilities.

You can check it out here - https://monday.com/marketplace/10000287

Hope that helps!

We need this too!

I think the inheritance automation is a step in the right direction. But I am using a template item with pre-configured subitems as a template for new board items. I would like to see an inheritance formula that allows me to append data from a subitem column to inherited data from a parent item column, e.g.:
Parent item name - “DALE1-EA76708”
Subitem name - “EA Engineering Authorization”
Formula: CONCATENATE({}, LEFT({Subitem}, 2))
Output - “DALE1-EA76708EA”

Yes, this is needed for deadlines. When an subitem is created, we need to be able to automatically assign a deadline based on the deadline of the main item.

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Hey @jstokes

We developed an app called subitem automations that’s solves exactly that (and a bunch of other subitem automations). See an example →

You can find it in the monday.com marketplace in the platform or here - monday.com: Apps Marketplace

Hope that helps!

Yup!! I would LOVE this. Right now we are doing tonnes of manual updates to subitems to match the Parent item to track quarterly goals and Sprints!

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Same here. How do I implement this inheritance?

Hey @Regan & @dk_NFroehlich

You can go to the marketplace and install the app called subitem automations . Once installed just go to the integrations, select the app and use this automation →

Hope that helps!

I’d love this, in my use case I would prefer it to be calculated, eg. Parent Priority value automatically inherits the highest value within the sub-items Priority value. So at the top level it is always showing the priority value of the most important sub-item.

As a work around I implemented this concept. It works OK, but not robust enough. For example I want my parent item’s priority to always show the highest priority value within a sub-item. My automation works when increasing the priority of an item, but not when decreasing the priority. If I automate the downward change in priority that will work too, but will override other sub-items with the higher priority if they were tagged high priority first. A more calculated approach is needed here.

The app Rollup Subitems (see monday.com: Apps Marketplace) can take the highest value of a number column in the subitems and put this in a number column in the parent items. Changes made to the column in the subitems will recalculate the highest number.

I think I do understand what you meant. There is an option to copy a column to subitems. But this only copies settings and description.

I have this app installed unfortunately - as I have stated in many places - I do not have the budget nor do I want to pay further subscriptions. The free plans never cover our needs as we have more than 20 people working in extremely complex boards.

Thanks for the reply @dk_NFroehlich, perfectly understanble. Sorry I can’t offer any further assistance!