I can’t help but suggest a different and more effective approach for working with clients outside monday on timelines instead of screenshots and PDF ping-pong. If you’re open to apps, we developed the Interactive Gantt Timeline specifically for your pain. Instead of multiple PDF versions, you have one live Gantt. All the communication and timeline suggestions are handled directly on it.
Interactive Gantt Timeline allows you to share a Gantt with clients and collaborate directly on it (no monday accounts needed):
Clients can leave comments and suggest timeline changes right on the Gantt
PMs get notification about comments and suggestions, and can test different scenarios, and then approve the appropriate timeline.
After approving, new timeline automatically updates the board.
Interactive Gantt Timeline doesn’t replace monday.com’s native Gantt — it enhances it.
Keep using monday.com’s Gantt view internally, and share Interactive Gantt Timeline with clients outside your workspace.