Toggl integration for teams

Hi, a bit of background. We are a full service marketing agency and are in the process of migrating from asana to monday. Currently we use Toggl to manage time tracking for clients projects which integrates OK with Asana.

We have setup the recipe using my Toggl API to initiate a time entry in Toggl when the timer is stopped in Monday. The connection works fine and logs the time in Toggl but it only logs it against my user? We ideally need to be able to identify who has worked on that project and for how long.

Am I missing the point of this tool?

Hey @johnsimpson,

Thanks so much for posting about this! Just curious—where in Toggl were you expecting time to be tracked against the users? One potential solution could be having each Toggl user set up this integration recipe using their own credentials: image

Would that work for you? If not, it would be great if you can write to us at support@monday.com so we can offer more support—it would be particularly useful to see a screenshot of Toggl from your side so we can see where exactly you are hoping these users will show up, and if you could share a screenshot of your monday.com board with us.

If you are not absolutely wedded to using Toggl, another option to track who has worked on a particular project and for how long would be to have each project be an item, and each person would be a subitem. Then you could summarize the time tracked for different people in the parent item, and make use of the filters to drill down on who tracked time where or to get more information about the projects. In this example, each subitem could be a task for the project or a person:

1 Like

Hi thanks for your reply, we have since scrapped the idea of using Toggl in favour of using Monday’s inbuild time tracking and then reporting on the time using a dashboard.

What I am interested in now though, although this is possibly not the right thread now, is how we can return the total time tracked against a project.

For context this is what we are trying to setup:

We have clients who signup for retained marketing services. Essentially they pre-pay for a block of time which can be rolled over if not used.

I have a board setup for retained clients which details their monthly budget and increments each month to show the total hours they have paid for which is working great.

We then have a High level projects board linked to a Low level task board. Each task is connected to the appropriate project for that client. Time is tracked on the low level task board and then mirrored to the High level board for an overview. Each project in the high level project board is also connected to my retained client boards relative client.

The difficulty I now have is to return the total time spend for all projects associated with this client back to the retained client board.
If I return a mirrored column it returns the time as an array which cannot be used in a formula and so I cannot perform any checks or total the time.

Any suggestions?