Workload calculation

[federico.meriggi (Federico)]

I don’t understand how the effort is calculated.
I have a simple 2 task board:

where I have a number column with estimated hours per week .
In the workload widget I can see:

Settings are:

I expect to see a percentage of 40%
8 hours + 8 hours = 16 hours per week
total capacity 40
16/40 = 40%
Why Monday shows me 2%
and 0.37 Hours on 40 Hours (capacity per week)?

thank you
Federico

[Clarey (Clare Groves #MondayAmbassador)]

@federico.meriggi

I don’t understand how the effort is calculated.
I have a simple 2 task board:

where I have a number column with estimated hours per week .
In the workload widget I can see:

Settings are:

I expect to see a percentage of 40%
8 hours + 8 hours = 16 hours per week
total capacity 40
16/40 = 40%
Why Monday shows me 2%
and 0.37 Hours on 40 Hours (capacity per week)?

Thanks for the detailed context. Based on your description and screenshots (though I can’t see them directly), here’s why Monday.com is likely showing 2% effort instead of your expected 40% in the Workload widget:

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Likely Cause: “Effort” Spread Over Task Duration

Monday.com’s Workload widget calculates effort per day, then spreads the total effort across the duration of the task (from Start Date to End Date). So:

If you have:

• 8 hours total per task
• But the task spans multiple days (e.g., 3, 5, or 7 days)
• Then Monday.com divides those 8 hours over the entire duration (It looks like a few months on the timeline?)

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Example Breakdown:

Let’s say:

• Task 1: 8 hours, Start = July 1, End = July 5 → 5 working days
• Task 2: 8 hours, Start = July 1, End = July 5 → 5 working days

Each task gets spread as:
8 hours ÷ 5 days = 1.6 hours/day

Now in a single week, total effort is:
1.6 + 1.6 = 3.2 hours

And Monday compares this to the weekly capacity (40 hours), so:
3.2 / 40 = 8%

If the date range spans longer than a week, even less of the effort falls into a single week. For example, if your task spans 4 weeks, then:
8 hours ÷ 4 weeks = 2 hours/week per task →
2 + 2 = 4 hours/week →
4 / 40 = 10%

This could explain your 2% if the task spans more time.