Deleting a subitem between two boards with Same Items Multiple Boards App

Platform discussions Special workflows & use cases
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1

Hello. I am using the Same Items Multiple Boards App. I like it a lot. I see one potential issue that I may need to figure out how to resolve. Everything works on my automations to create an item from Board A to Board B. I can update from Board A to B and from B to A. I can also add new items from both Boards. The issue that I am having is that if I want to “Delete” and item or “Subitem” from Board A, it doesn’t delete the item or Subitem on Board B. I think I can logically understand why, but does anyone know a workaround?
Thank you

2

Hey Jason!

It makes sense why this is happening—when using the Same Items Multiple Boards App, the automation typically syncs item creation and updates but doesn’t automatically handle deletions. Since deleting an item removes it entirely from the database, it likely isn’t triggering an update that can sync to the connected board.

Possible Workarounds:

1. Use a Status Column Instead of Deleting

Instead of deleting an item, consider adding a “Deleted” status label and setting up an automation to mirror that status across boards.

  • Example automation:
    • When Status changes to “Deleted” → Archive the item on the connected board.
    • This prevents outright deletion but keeps both boards aligned.

2. Automate Deletion with Webhooks & API (Advanced Approach)

Since Monday.com doesn’t natively support automated deletions across boards, the best option is to set up a Webhook + API integration:

  • Step 1: Create a webhook that triggers when an item is deleted on Board A.
  • Step 2: Use the API to find and delete the matching item on Board B.

Example API mutation to delete an item:

mutation {
  delete_item (item_id: ITEM_ID) {
    id
  }
}

You’d need a way to track the linked item’s ID across both boards, possibly using a mirror column or an integration column.

3. Manually Delete in Bulk (Least Ideal but Simple)

If automated deletion isn’t an option, you might need to manually delete items from Board B when clearing Board A.

Right now, Monday.com doesn’t allow automatic cross-board deletions out of the box, but a workaround with status updates, webhooks, or API automation can help. If this is a critical issue for your workflow, it might be worth submitting a feature request to Monday.com or checking if any third-party apps handle deletions better.

Has anyone else found a better way to handle this?