Time in Status app makes it simple to get reports that show how much time each item has spent on each status, owner, team, or project. When we are devising a workflow, time plays a pivotal role in our considerations. We estimate the duration required to complete a subitem by assessing its complexity and resource capacity, allowing us to establish delivery deadlines.
Time in Status data may also uncover several problems and give you answers to such questions as:
- How long have you spent on subitems?
- How long an item stays in progress or in review?
- How is time spent shared between different owners?
- What is holding Items and the reason for delays?
The Time in Status allows you to track the time that items spend in each status on your workspace by generating:
Time in Status Report
Status Count Report
Transition Count Report
And also you can visualize each of them by charts, showcasing:
Area Charts, so
How to calculate status time in Monday.com?
If you’d like to get advanced reports with calculated data, Time in Status add-on comes in handy. It helps to obtain time spent automatically and analyze it in a convenient format.
What reports you can get: Time in Status Report, Status Count Report, Transition Count Report.
The most widely used report is called Time in Status. It determines how long Items have been staying in each state. To get this report:
Choose the Time in Status report
Choose the time format type that will be represented on the grid or chart.
The time in status data that is displayed on the grid calculates in such a way:
For example, the Item was in the Backlog Status for 20 minutes, then moved to the To Do Status. After a while, the Item moved to the Working on it Status and stayed there for 11 hours 27 minutes until it moved to another Status. So the time in the To-Do Status for this Item is 15 hours and 7 minutes.
The Status Count report shows how many times a Item has been in each status.
Choose a Status Count report.
Get all the Status Count data on the grid as it’s shown below.
The calculation of the report on the Grid occurs according to the selected period. The Status Count report calculates how much time an Item has moved to each status of the workflow during the particular period.
For example, the Item was in the To-Do status (1 time), then moved to the Doing status, and after some time the Item returned to the To-Do status(+1 time). So the status count in the To-Do status for this Item is 2.
The calculation of the report on the Chart view occurs according to the selected period. Status count calculates how many times the Item from the sample of tasks have been in each status.
The Transition Count report shows how many times a Item has moved between each status in the workflow.
- Choose the Transition Count report.
- Get the transition count data on the grid as it’s shown below.
For example, the Item was in the Working on it status, then moved to the Done status. So, the transition count between Working on it and Done status is 1. Then the Item moved to other status and after a while, the Item returned to the Working on it status, then moved to another status is 2, and then moved back to Done. So the transition count between Working on it and Done status is 3.
Also you can get a report by Chart view that occurs according to the selected period. The transition count report calculates the number of transitions between status for the Items in the chosen period
You can analyze all these reports in detail by exporting data (XLSX or CSV format)
Time in Status app will give you a way more transparency into how your team is spending their time.
Also you can add Time in status integration on your workflow.
*Try Time in Status | Item | Task to identify bottlenecks and scale up productive changes