Hey everyone! I’m new to Monday and just got promoted at work to manage a dispatch bay. I made a version on a whiteboard, but my handwriting is pretty messy, so I thought I’d try creating an online version instead (check out the screenshot). I need to keep track of what’s in our bays for the month for our company, and I want the calendar to match up so we know when to dispatch everything. Thanks a ton to anyone who can lend a hand!
I’ve heard the story of upgrading from a whiteboard to monday a few times now! There’s only so much physical space, haha.
Have you made any progress? If so, would love to know what you did!
Assuming I’m interpreting your photo’s correctly (month view, every bay on the left, items in each lane with extra information on them) we are in the process of adding such a view to our app, Calendar Plus. You can see in our free version how we add extra bits of information on items in the week view, which we will reproduce in the new view. Let me know if you’re interested!
i gave up in the end but looking to revisit it now as it takes to long manually
Hi I can see the challange I used to work in a company had these manual boards each day alot of work! I see a simliar topic: Calendar View for "My Work"
For a efficient digital version of your dispatch bay calendar you could set up a calendar but I would test the “One Day view”
Step 1: Set Up a Board
- Create a New Board: Go to Monday.com, click on “Add New”, and select “Board”. Name it something like “Dispatch Bay Calendar.”
- Select the Structure: Use a Table view to start organizing your items.
Step 2: Customize Columns
You’ll want to reflect the key details of your dispatch bay:
- Item Column: Add a column for the Bay Name or Item Description (e.g., Bay A, Bay B, etc.).
- Date Column: Add a Timeline or Date Column for the dispatch dates.
- Status Column: Use a Status Column to track the dispatch stage (e.g., “Scheduled,” “In Progress,” “Completed”).
- People Column: If you’re assigning tasks to team members, add a People Column.
- Notes/Details Column: Add a Text Column for extra details like specific instructions or tracking numbers.
Step 3: Integrate a Calendar View
- Enable Calendar View: Click on “Add View” and select “Calendar” to see your dispatches mapped out over time.
- Filter by Month: Use filters to display items for the current month.
Step 4: Automate Notifications (Optional)
Set up Automations to notify your team when dispatch dates are approaching:
- Click on Automate in the top menu.
- Choose something like: “When a date arrives, notify [Person Column]”.
Extra Tips:
- Use Color Coding in the Status Column for quick visual identification.
- If your dispatch bay has repetitive tasks, consider using a Template to quickly duplicate boards for future months.
- Collaborate with your team by tagging them in updates or using the Updates Section for real-time communication.
Have you thought about using a project board template per day and using the Gannt View? You could colour and sort based on above perhaps easier to present on a large TV screen etc? Could be a template thats copied each day / week?
