Hi I can see the challange I used to work in a company had these manual boards each day alot of work! I see a simliar topic: Calendar View for "My Work"
For a efficient digital version of your dispatch bay calendar you could set up a calendar but I would test the “One Day view”
Step 1: Set Up a Board
- Create a New Board: Go to Monday.com, click on “Add New”, and select “Board”. Name it something like “Dispatch Bay Calendar.”
- Select the Structure: Use a Table view to start organizing your items.
Step 2: Customize Columns
You’ll want to reflect the key details of your dispatch bay:
- Item Column: Add a column for the Bay Name or Item Description (e.g., Bay A, Bay B, etc.).
- Date Column: Add a Timeline or Date Column for the dispatch dates.
- Status Column: Use a Status Column to track the dispatch stage (e.g., “Scheduled,” “In Progress,” “Completed”).
- People Column: If you’re assigning tasks to team members, add a People Column.
- Notes/Details Column: Add a Text Column for extra details like specific instructions or tracking numbers.
Step 3: Integrate a Calendar View
- Enable Calendar View: Click on “Add View” and select “Calendar” to see your dispatches mapped out over time.
- Filter by Month: Use filters to display items for the current month.
Step 4: Automate Notifications (Optional)
Set up Automations to notify your team when dispatch dates are approaching:
- Click on Automate in the top menu.
- Choose something like: “When a date arrives, notify [Person Column]”.
Extra Tips:
- Use Color Coding in the Status Column for quick visual identification.
- If your dispatch bay has repetitive tasks, consider using a Template to quickly duplicate boards for future months.
- Collaborate with your team by tagging them in updates or using the Updates Section for real-time communication.
Have you thought about using a project board template per day and using the Gannt View? You could colour and sort based on above perhaps easier to present on a large TV screen etc? Could be a template thats copied each day / week?
