Improve PDF generated from Form Response Viewer

Feature requests
,
1

When using form response viewer, I convert the responses to a pdf. The formats provided is either without the background (white background) but the questions and answers don’t look reader friendly, or with background (a default purple background) which make reading easier but not very attractive. Also, when text is long, the text runs past the margins instead of wrapping and staying within the margins making it difficult to read when in PDF format.
I use workforms for stakeholder submissions, and during my meetings I display the form responses in PDF view. Since there is no way to have a stakeholder be able to edit a submitted form, I transform the pdf into a word document and have them update the form that way. When updating the form, it is not always cooperative in the formatting. I am requesting is there a way to make pdfs from Form Viewer more readable with the fields being visible without the need of the ugly purple background and make the text wrap automatically (it does not in the short text field or the links field).

2

Hi @MsGreene ,

You can use the app DocExport PDF Generator to create a PDF in your own design including information from a form response. If you combine it with the monday automation “When item created”, you can completely automate the process.

After a form submission, a PDF will be created and automatically attached to a file column.
From there, you can connect the boards and mirror this column into other boards as Charlotte mentioned.

Here’s a quick video tutorial of how to set it up. It’s for the use case ‘Event Ticket’, but t’s a similar use case with the same logic. After form submission, a PDF ticket should be created and placed in a file column:

2 Likes
3

With The PDF Maker, you have full control over how your PDF looks:

  • You can custom-design the layout with placeholders for each question/response — so it’s clean, brand-aligned, and reader-friendly.
  • No forced backgrounds — you choose your own colors, fonts, and margins.
  • Long answers auto-wrap within the template boundaries, so content never spills outside or breaks formatting.
  • You can include tables, sections, and even dynamic styling depending on the type of input (text, links, images).
  • And if updates are needed post-submission, you can trigger a new PDF to be generated from updated fields in Monday without needing to convert to Word manually.

It’s ideal for form-based workflows like stakeholder submissions where the output PDF needs to look sharp and function smoothly in meetings.

Please view the support article and feel free to book a 1-on-1 meet if you have any further queries:
:link: Automate Documents with the Monday App - Full Guide | The PDF Maker Help Center

4

Hi @dominique
You can use the DocCreate app to automatically generate beautifully designed documents — including PDFs — based on information collected from monday.com form submissions.

By combining DocCreate with the built-in monday.com automation “When item is created”, you can fully automate the process from form entry to document generation.

:memo: Here’s how it works:

  1. A user submits a form on your monday board
  2. A document (like a PDF report, assessment, or proposal) is automatically generated using your custom template
  3. The PDF is saved directly to a file column on the item
  4. You can then mirror that file column across connected boards as needed — just like @Charlotte suggested!

:television: Watch the quick tutorial here (the example shows an event ticket, but the setup works exactly the same for other use cases):
:backhand_index_pointing_right: Watch on YouTube

:rocket: Try it for yourself here:
:backhand_index_pointing_right: Install DocCreate