Sync Items and Subitems from Multiple Boards to Outlook Calendar

[KatRJ (Katrina)]

I would like our deadline columns in Monday to sync with an Outlook calendar. So far I have successfully done this with one date column from one board, but I have dozens more boards to go. I do not want to add dozens of calendars to Outlook to achieve this. (And this doesn’t help me gain access to the dates hidden in Subitems, because seemingly I cannot sync those with Outlook)

I tried creating a dashboard calendar on Monday, which pulls in the correct items and subitems from multiple boards. This looks great, and is exactly the functionality I want in Outlook. However, I can’t figure out how to create a sync URL between a dashboard and an Outlook calendar.

I have several questions from this process:

1. Does anyone know of a way to create a calendar sync URL between a dashboard and an Outlook calendar?
2. Can I sync subitems with an Outlook calendar, or just Items?
3. Is there a more streamlined way to sync dates from multiple boards with Outlook, or do I need actually import dozens of URLs and calendars to make this work?

Thanks for any help you can provide!

[HGMc (Heather McGiddy)]

I have the same questions - thanks for asking them so succinctly Katrina.
The requirement to sync dates from boards with separate outlook calendars is unworkable for us.

[squall2 (Chris)]

May I ask how you got your subitems to show on calendar view? Monday.com say its not supported?

[BigGroupMC (MartinCleverley)]

Hi Katrina,

I was hoping you could point me in the direction of the instructions you used to sync the subitems with an Outlook calendar?

Many thanks

[Malachi (Malachi Allred)]

Hi,

I am with zzBots! I believe we can help solve your problem. We have both 1-Way and 2-Way syncs for Monday.com and Outlook calendar.

Here is a Bot Pack that will automatically sync Monday.com items to Outlook Events: https://www.zzbots.com/store/mondaycom-microsoft-outlook-calendar-online-1-way-sync

This Bot may require some customization after the install because Monday.com has dynamic and customizable fields.

Hope this helps!

[arf (Alex R-F)]

BUMP. Please, someone, advise!

I’m helping roll out Monday. com to an O365 organization, and the currently-available integration recipes really don’t cut it. This organization cannot use any third-party apps or automation platforms. The functionality we need is extremely basic and I cannot fathom that it’s not part of the native integration.

Are we missing something?!

[czbacnik (Carla Zbacnik)]

Bump! Is there any updates on this?

[Rach12 (Rachael)]

Hi there! Looking at this - could you provide more information. How many calendars, can we do this with shared calendars? If we have a board with information can that sync to multiple different calendars - could you provide information on this: https://www.zzbots.com/store/mondaycom-microsoft-outlook-calendar-online-2-way-sync

[Malachi (Malachi Allred)]

Hi @Rach12 , sorry for the late response. With our platform you should be able to sync your Monday.com board to as many outlook calendars as you like as long as your billing plan has enough bots. When installing this Bot Pack to sync your Monday.com items with separate calendars you will need to specify a Multi Sync Key to allow our system to sync multiple Microsoft Outlook events with the same Monday.com item.

It does take a little customizability, so if you need help setting up just chat with us on our website.

One thing I forgot to mention is Subitems will require more bots to sync because Monday.com treats subitems as if they are on a separate board.

[Christina_K (Christina Kläusler)]

Since the Outlook calendar synchronization on the sub-item level doesn’t work, I have created a feature request:

Outlook calendar integration for sub items

Hi, we would like to synchronise sub items with the outlook calendar as well. Meaning the integration automation that says one an owner has been assigned, it creates an event in the outlook calendar and synchronizes future changes. This would help us to block time frames for certain tasks in our calendar. Thanks in advance for your support.

Please vote for it if you are also interested in the development of this functionality.

[Fantasy-Media-Team]

Hey @KatRJ @HGMc @squall2 @BigGroupMC @arf @czbacnik @Rach12 @Christina_K

We developed an app called Outlook Calendar Integration Plus that provides a robust Outlook calendar and monday.com integration which also supports syncing with subitems.

Here’s an example - In the “person column”, you just need to select a person column from the subitems. When the subitem will be assigned, the event will be created.

Here are the key differences from monday’s native solution -

1. Allows to select which calendar to use (not just the primary default)

2. Supports subitems

3. Much more flexible triggers - “no more sync every item”

4. Allows full mapping - updates, invitees and more

5. Allows to control the start & end date and time.

You can find it in the monday.com marketplace in the platform or here - Outlook Calendar Integration Plus - monday.com App Marketplace

Hope that helps!

[arf (Alex R-F)]

Thank you for the follow-up. Sounds like you’ve created a good filler for this big functionality gap. However, the org I’m helping with Monday adoption has HIPAA compliance requirements (as well as budgetary limitations) so using a third-party app is not feasible.

ATTN MONDAY TEAM:
PLEASE buy out this app and use it to enhance your native integration’s functionality!