Use Case: Using Sidekick for Check-In and Check-Out Dates and Times

[DavidSchenkler (David Schenkler | monday ambassador cohort 7)]

Ever tried managing a summit and realized it’s not just about knowing when people arrive and leave, but also when they’ll actually check in or check out of their hotels?
That info can totally change things — like whether you need to feed them, or book an extra night at the hotel.

For our company, I built a separate dashboard using formulas to figure out who might need an extra hotel night and which meals to plan for. It makes it super easy to see at a glance who’s arriving late, checking in early, or needs a little extra attention during the event. That’s why I need accurate check-in and check-out dates and times.

So I used monday-sidekick inside workflows (which honestly works way better than directly on the board).
I set it up to:

• Add 2 hours to the Arrival Time (for check-in)

• Subtract 3 hours from the Departure Time (for check-out)

• Automatically adjust the date if the new time rolls past or before midnight

It’s been super handy for keeping everything organized without manually changing each Check-In and Check-Out Time and Date columns.

The results are PERFECT. Every. Single. Time.

[WirkKarl (Karl)]

This is a really practical use case! Having accurate check-in and check-out data can save so much last-minute scrambling. I like the idea of a dashboard that flags early arrivals or late departures—it makes planning meals and accommodations way more efficient. Using formulas like that seems like a smart way to get a clear overview without manual tracking.

[zoe.sgt (Zoe | SGTLab)]

@DavidSchenkler
Super helpful!
This kind of system could also work great in production/media (managing shoot schedules and equipment check-ins) or for maintenance services and cafés (automating shift planning, prepping supplies, or predicting peak hours). So practical!